Fall 2021 Self Scheduled Exams

 

The Basics

For Instructors

For Students

For Everyone: The Basics

  • The exam periods are Friday 3-9pm, Saturday and Sunday 12-6pm, beginning Fri 9/24. Exams run every weekend through Sun 12/5, except Fall Break 10/8-10/10 and Thanksgiving Break 11/26 to 11/28.
  • Exams are distributed from and returned to McConnell Foyer.
  • Instructors print, proof, and prepare exams for distribution before the exam period begins each Friday.
  • Instructors drop off exams that are ready for distribution to one of the secure locations below before the exam period begins.
  • Exam monitors (student workers) set up for distribution of exams, and mark collection boxes for each class in McConnell foyer.
  • Exam monitors check each student against the class roster before giving a copy of the exam to the student.
  • During the exam periods, students pick up a copy of the exam and return completed exams to McConnell Foyer.
  • Students will have instructions from their instructor for how long they may have to take the exam.
  • Pick-up and return times are time and date stamped on the exam.
  • Extra space in Bass/Burton/Sabin Reed will be reserved during high-volume exam periods, and instructors will be notified.
  • Instructors will pick up exams from a secure dropbox in the McConnell foyer after the exam period is concluded. Student exam monitors do not have access to the combination of the drop boxes for completed exams.
  • Questions? Please contact us at cscexams@smith.edu

 

For Instructors: The Details

When and where

  • The exam periods are Friday 3:00-9:00 pm, Saturday and Sunday 12:00-6:00 pm.
  • Exams are distributed from and returned to McConnell Foyer.
  • Exams must be complete by the end of the exam period (9 pm on Fridays, 6 pm on Saturday or Sunday.)
  • The dates of exams for Fall 2021:
    1. Fri 9/24, Sat 9/25, Sun 9/26
    2. Fri 10/1, Sat 10/2, Sun 10/3
    3. Fri 10/15, Sat 10/16, Sun 10/17
    4. Fri 10/22, Sat 10/23, Sun 10/24
    5. Fri 10/29, Sat 10/30, Sun 10/31
    6. Fri 11/5, Sat 11/6, Sun 11/7
    7. Fri 11/12, Sat 11/13, Sun 11/14
    8. Fri 11/19, Sat 11/20, Sun 11/21
    9. Fri 12/3, Sat 12/4, Sun 12/5
  • McConnell 102, 103, 104, 403, 404, B05, B15 are reserved during the exam periods for all students to take exams.
  • Additional rooms are reserved for students who require the accommodation of taking the exam in a room alone.
    • Friday 3:00-9:00 pm: Burton 209, Burton 411, SR 224
    • Saturday and Sunday 12:00-6:00 pm: Burton 411, SR 224, SR 220
    • Students needing this accommodation book the space on their own using this scheduling system (Smith login required). These rooms are only to be used by students needing this accommodation.
  • Additional rooms will be reserved during exam periods with a high volume of exams/students. Instructors and exam monitors will be informed ahead of additional spaces available for students to take exams. Exam monitors will advise students of additional spaces.
  • Instructors should indicate the amount of time students are allotted to take the exam.

 

Preparation for exam distribution

  • Instructors note exam times for the semester on the Self Scheduled Exam google sheet to assist with planning.
  • Instructors print, proof, and prepare exams for distribution before the exam period begins each Friday at 3:00 pm. This includes collating, stapling, etc.
  • Exams must
    • be labeled with course name, number, and section
    • include space for student name and date/time stamp
    • indicate how long the student has to take the exam (with exceptions for accommodations)
  • Honor code language on the first page of the exam is encouraged.
  • Instructors must provide a class roster for all students taking the exam.
  • Instructors must provide the best way for students or exam monitors to contact the instructor during the exam period in case there is an issue.
  • Instructors are encouraged to remind students of the honor code in class before the exam.

 

 Exam distribution and completion

  • Instructors drop off exams that are ready for distribution before the exam period begins to staff in Burton 115 (M-F 8:30 am-4:00 pm), along with a class roster and their contact information during the exam period. They may also bring exams that are ready for distribution, to the McConnell Foyer starting at 2:45 pm on Friday, when exam monitors begin their set up for the exam period.
  • Exam monitors (student workers):
    • set up for distribution of exams, and mark collection boxes for each class in McConnell foyer
    • check each student against the class roster before giving a copy of the exam to the student
    • direct students to time stamp exams upon distribution and return
    • advise students of available rooms during exam periods
    • secure untaken exams and rosters in McConnell 101 at the end of the exam periods on Friday and Saturday
    • return untaken exams and/or roster to the appropriate completed exam drop box at the end of the exam period Sunday
    • do not track the times of students taking exams
    • do not manage space requests
    • do not resolve issues with exams but will direct students to contact their instructor, as per information provided by the instructor
    • do not have access to the completed exams dropbox.
  • Instructors pick up complete exams from the completed exam drop boxes in McConnell Foyer. Drop boxes are labeled according to class. Email cscexams@smith.edu for the combination to the lock. Student exam monitors do not have access to the completed exams dropbox.

 

For Students: The Details

When and where

  • The exam periods are Friday 3:00-9:00 pm, Saturday and Sunday 12:00-6:00 pm. 
  • Exams are distributed and returned to McConnell Foyer.
  • Exams must be complete by the end of the exam period (9 pm on Fridays, 6 pm on Saturday or Sunday.)
  • The dates of exams for Fall 2021:
    1. Fri 9/24, Sat 9/25, Sun 9/26
    2. Fri 10/1, Sat 10/2, Sun 10/3
    3. Fri 10/15, Sat 10/16, Sun 10/17
    4. Fri 10/22, Sat 10/23, Sun 10/24
    5. Fri 10/29, Sat 10/30, Sun 10/31
    6. Fri 11/5, Sat 11/6, Sun 11/7
    7. Fri 11/12, Sat 11/13, Sun 11/14
    8. Fri 11/19, Sat 11/20, Sun 11/21
    9. Fri 12/3, Sat 12/4, Sun 12/5
  • McConnell 102, 103, 104, 403, 404, B05, B15 are reserved during the exam periods for students to take exams.
  • Additional rooms are reserved for students who require the accommodation of taking the exam in a room alone:
    • Friday 3:00-9:00 pm: Burton 209, Burton 411, SR 224
    • Saturday and Sunday 12:00-6:00 pm: Burton 411, SR 224, SR 220
    • Students needing this accommodation book the space on their own using this scheduling system (or scan code below). These rooms are only to be used by students needing this accommodation.
  • Additional rooms will be reserved during exam periods with a high volume of exams/students. Instructors and exam monitors will be informed ahead of additional spaces available for students to take exams. Exam monitors will advise students of additional spaces.
  • Students pick up a copy of the exam, during one of the exam periods. Each student immediately dates and times stamps their copy of the exam.
  • Students will have instructions from their instructor for how long they may have to take the exam.
  • The student returns to McConnell Foyer immediately after completing the exam.
  • Upon completion, the student immediately returns to McConnell foyer, dates and times stamps their copy of the exam, and drops it in the dropbox labeled for their class.
  • Exams must be completed and turned in by the end of the day’s exam period, 9 pm on Fridays, 6 pm on Saturday and Sunday.