Ford Hall

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December 2010

We are finalizing a request to Facilities Management related to signage in Ford Hall. Please see requested changes so far in the link below and send your further feedback to quickadmin@smith.edu regarding any of the four levels of signage in Ford Hall

November 2010 – Ford Hall Community Meetings

Don’t prop open card doors – talk Christian if you have issues. Public safety will start coming on door alarms

Doors to season’s room needs to remain closed (not locked) to avoid messing up HVAC balancing

Ford Electrical Update
Red plugs are connected to emergency generator
Room numbers for all red Ford plugs is on Director’s Office web site.
Red plugs should ONLY be used for items that require backup power, eg cold storage.
Grey plugs connected to occupancy sensors
White GFI plugs trip easily so don’t put critical equipment on such plug
Never put equipment with compressor on GFI.
Sometimes GFI plugs are connected in a string.

Trash & Recycling Receptacles 
A whole bunch more ordered for hallways
Let Kelly Deforest know if you have further needs

Building storage
Generally, only storage is in McC, SR or Burton.
Biochem and proteomics have storage room in FH238a
If Ford people have special needs for storage, contact Christian

Ford monitor screens
Screen on lower level under stairs and outside FH243 can be plugged into a laptop and is ready to be used.
Technical solutions and budget is being developed for the other screens.
Let me know your thoughts …

SmartBoards
Chem common space smartboard is being repaired
ETS is organizing user training

Document Cameras
There are document cameras mounted in the ceilings of Ford 146, 246, 346, the 015 Seminar Room, and a few research spaces.
To use them, find the remote control located in the room.
It controls power and zoom for the cameras, so your papers or objects can remain sitting on the table under the camera.
Set the projection in the room to use the doc camera as the source
Contact Steve Davis in classroom support/ETS for more details.


Upcoming Ford Policy Group Agenda
Section signeage
Is larger signeage missing e.g. when entering north and south parts? If so, what should it say and where should it be placed?
Ford common area use policy
Season’s Room, Atrium, kitchens

February 8, 2010 – Eyewash & shower stations

This is to clarify to all that the water that is supplying the eyewash stations and the shower in the labs is Northampton City water.
They are NOT connected in any way to the reclaimed water system that supplies the sinks in the lab.
John

January 20, 2010 – Ford Hall Q&A Session

Purpose of meeting:  To find answers for questions that currently don’t have answers. Two main points to convey:

  • If you’re not sure about something, go to your departmental assistants first
  •  80% of operating procedures will be the same as Clark Science Center policies for the past 20 years, with the exception of the electronic card system.

Operating procedures that don’t’ work will be changed or modified as necessary.

Panel: 

Steve Davis, Supervisor, Educational Technology Services

Kathy San Antonio, Administrator, Events Management

Ken Person, Assistant Director, Facilities Management

Heather McQueen, Administrative Assistant Supervisor, Clark Science Center

Diane Benoit, Manager of Building Services

John Robinson, Manager of Capital Projects

Sharon Moore, Director of Telecommunications, Information Technology Services

Scott Graham, Associate Director, Public Safety

Eric Brewer, Supervisor, Computing & Technology Services

Margaret Rakas, Manager, Inventory & Regulatory Affairs

Christian Lagier, Assistant Director, Clark Science Center

Tom Litwin, Director, Clark Science Center

Water

Q) Water – what’s coming out of taps?  What should be coming out?  Is it safe?

A) Water is on a dual distribution system:  Potable water from city of Northampton is in sinks in bathroom, fountains, eyewash stations, showers, and ice machines.

Recaptured water:  water that has been captured from rain water run-off or ground water is stored in a tank and is used in toilets, and sinks in the labs.

Labels on faucets in labs: “industrial water do not drink” – does not mean that it is not safe.  Code maintains that all water in lab sinks is declared industrial and not safe because someone with chemicals on their hands could touch the underside of the tap leaving chemical residue on the tap that would contaminate the water used by the next person.

Hand washing in labs is safe, drinking is not.  Chemicals are not directly ingested if on hands, so therefore water is considered safe for washing hands.

Sabin Reed will have same labeling on lab taps in the future.

Recaptured Water System

Q) What is in water?  How frequently is it tested?

A) There is a water treatment plant in the basement that filters the recaptured water and adds a small amount of chlorine to kill bacteria, etc.

Q)  Who is responsible for changing the filters in the water filtration system – the Science Center or each individual lab?

A)  Needs to addressed.

Glassware Cleanliness

Q)  In organic chemistry, the glassware doesn’t seem as clean with recaptured water.  Can we really get it clean enough with recaptured water?

A)  Glassware should be only be cleaned with RO water.  Glassware can be rinsed with recaptured, but not washed.

Glassware Washing

Q)  When we will we have glassware washing?

A)  Diane Benoit:  We have started it this week.  Tony and Ken have started the process.  The staff was trained last week. Guidelines developed and will be placed in each lab.

Routine:  Come through once each day to collect glassware and plastic vessels, they will be put through machine and brought back up.  We will address schedules and needs for busier labs as becomes necessary.

The bins will be delivered to operating labs – along with guidelines.  The collection site will be near the sink.  If no space near the sink, we will work with you to find a suitable location.

Staff for Ford Hall Building Services:

Tony and Kim – 5 am to 1 pm M-F

Sue and Shelly – 3:30 pm to 11:30pm M-F

Note 2 1 hours during the day when there is no coverage.

No coverage on weekends

There will be a glassware machine installed at Sabin Reed as well.

Q) How can faculty be sure that they are getting their own glassware back?

A) There will be dedicated bins for each lab: One for clean, one per unit, and one as a spare.

They will be sectioning off the machine itself by rooms or labs to make sure the glassware gets back to the lab it came from.  If you have special handling requests, talk to Tony or Kim.

Faculty:  Please remind students to remove all biohazardous, or hazardous material from glassware before sending it out to be cleaned.  It should look clean to the eye.

Public Safety – Scott Graham

What are emergency calls vs. routine?

Emergency:  Gas smell, water leaks, call 2490 or 2400 for Central Desk.

Routine calls:  broken furniture etc, put in a work request.

Weekends calls to public safety use call 800 which is the Smith version of 911 for emergencies or 2490 for non-emergencies.

Use of eyewash station/safety shower

Eye wash/safety showers dump up to 80? gallons of water onto the floor.

They can be shut off is accidentally bumped.  The rate of flow is set by code.  If not shut off manually they will automatically turn off in 15 minutes.

There is no floor drain because in the case of  a real incident, we don’t want chemicals coming off of the person going into a floor drain and then into municipal water systems. Clean up would be done custodial team or the Fire Department hazmat team.

Working with plumber to try to find an alternative drainage system that allows for drainage into a contained tank that can be emptied.

Eyewashes tested weekly.  Something else tested twice or month or monthly?

Furniture

Q) What furniture will be in the foyer?   And homework return areas?

A) Homework return areas will have  2 shelf bookshelves – 3 footers, with a tack board above it for messages etc.  There will be office style chairs and tables there as well.

Q) Do we have a general idea of what we want next to office doors?

A)  There will be tackboard between offices.  Mail pockets can NOT be placed on the doors.  Doors are rated and adding anything to them can potentially violate the rating.    Don’t touch the doors, period.

The 3rd floor area will have soft seating.

Atrium furniture: Has been a challenge.  Requires furniture that everyone can use easily but also must be moveable for events.  There is no place to store furniture in Ford.

The furniture that is great from a design standpoint for the space is immobile.

Christine White-Ziegler state her preference that she would prefer to sacrifice the functionality of the atrium space for events in order to make it more student useable.

Q) Has any greenery been  planned for atrium?

A) Not yet

Stockroom is also still waiting for chairs.

Access Issues

It appears that everyone has access to the wrong side of the elevator in the stockroom.

Outside access needs to be addressed and Otis will be back soon to address this

Proximity Cards

Campus wide access control policy adjustments:  recent changes to policy address the safety of students and faculty.  The policy focuses on safety first and access control second.  This is not as a convenient, but access is much more controlled.

In the past, key control access has been very lax and security has been out of control.

Science Center is at the leading edge of campus wide initiative in developing a access control policy.  Needs to be overriding policy for the entire campus that science center plugs into

One Card

ITS

New One Card interfaces with door access system.

Rolling new cards out to incoming students – process started last fall

Ford Hall outside doors will be electronically locked.

CATS

Div 3 faculty staff and research students proximity card privileges:  Access rights do not expire

Student access card privileges expires annually at the end of Spring semester on the closing date of the houses.

Door access is 24 hours. Even though forms ask to put a time for students, the reality is that there is 24 hour access.  Faculty/staff/research students have 24 hour access to inside and outside doors.

Q)  Can you request and access card to be extended over summer term?

A)  No the cars expire, but you can create a reinstatement list of students that you want to extend

Doors can be locked/unlocked by swiping twice with card.

For open classroom time in evening with no supervision, a TA or Faculty member needs to come and swipe the door open before the class and return and close it after.

Hopefully in the future, we will have the ability to unbolt a door to open it for a class/lab and it will automatically lock itself at 11 pm.

Q)  What are the hours of operation during semester for everyone to come in?

It’s awkward having them locked all the time, maybe faculty can set lab hours?

A) Coming up with draft proposal to answer all these questions.  Hope to have proposal out to everyone with answers to all these questions by 1/21/10.

5:30 is too early for external doors to be locked for faculty with children being dropped off from rideshares etc.  Children can’t get into the building.

The week of 1/25-1/29, 2010 the doors will be open later since not everyone has One Card access yet.  There are inherit risks in doing that, but that’s what will  need to happen in the short term.

In the long term:  Doors will lock at 5:30, but anyone with the new valid One Card or 5 college visitors card can open the  door until 11:00 pm.  Students with old One Cards can simply turn in their old cards to get the new one.

Q) Will there be a policy that general use classrooms will be open and available for faculty to see?  For example if a faculty member wants to check out a room they’ve never use before.

A)  ?

Public Safety will continue to makes routine walking patrols through the buildings at night.  No one should be working alone in the labs at night, and no students not affiliated with the Science Center should be in the building after 11 pm.

Q)  Are there any doors with exterior phone that someone could call into office to be let in?

A)  No.

Q) In teaching labs that require students to come in for one lab – one or two times, does the student need access for the entire semester even though may only need access for 1 or two labs?

A)  This hasn’t been worked out yet.

Q)  Concern about access to all labs through egress routes, and the safety/security of equipment, student information etc.

A)  We are following good practice in laboratory design.  Class B, C, and D labs require two means of egress.  This is a code requirement

What protocol can be put in place to work around security issues related to multiple lab access?  The designer recommended alarming all doors, but items and person are already gone by time alarm goes off.   Looking at clustering labs by related topics etc. to limit access to other labs.

Q) Can we get locks on cabinets?

Q)  Is there a submaster for rooms with computers and valuable equipment?  Department members need access to these rooms, but they should not be left open all the time.

A)  You can follow the same process for getting keys to the 8-10 common, but in 2-3 weeks everything will have card access.

All new doors will have faculty access at least in the next two weeks.

Student access will take a lot longer.

Q)  What about rooms that don’t have card pads?

A)  There’s a list of rooms that will have keypads installed if anyone wants to see it.

An additional 40 rooms will be outfitted with card readers that weren’t planned in the fall.

Classroom Technology

Audio Visual may not work until Monday, 1/25/10 in  Ford Hall.

There will be training next week to operate AV in room 240.

You can attach your own computers to the controls on the wall to use the projection system.  All rooms have a laptop cable tethered close to wall.

All AV is still being tested.

Q) Can you hookup lab desktop computer to projection system?

A) Yes, the big projection screen would function as your monitor in most cases.

Q)  Who do you call for  AV trouble?

A)  Ext.   3747

AV assistance can be requested for  events held in 015, 240, 146, 246, 346  the Atrium, and Seasons room.

Intellectual / Reservable Spaces in Ford Hall

It is up to the individual department to give permission for use of intellectual spaces in areas controlled by departments.

There are 7 reservable spaces in Ford Hall that can be reserved with the space request form online.  They are:  015, 146, 246, 346, 240, the Atrium, and the Seasons room

The Science Center has right of first refusal for any reservations in these rooms.

Use space request form online to reserve room, and Event Service Request (ESR) form for any tables, trash bins etc that are needed.   There may be custodial charges for large events or weekend events.

Departmental Assistants familiar with use of the electronic forms.

Building Services coordinates with Events Services

THE ESR form is important to Building Services

The Building Usage Report (BUR) is  run weekly to show useage each week.

There have been issues with Summer Classes not showing up in BUR and custodial services / glassware washing etc not provided.

Fire Drill

We are required to have a fire drill once per semester.  Dickinson parking lot is the congregating place if the weather is reasonable.  In inclement weather then go to McConnell, Bass, or the Science Library.

Clocks

Q) When will they be adjusted to the correct time?

A)  By end of week.

Building Issues

From now on, all building issues should be put in as standard service requests.  John Robinson will see every service request and will handle what is relevant to him.

In the future, there will be a direct link to customer service for facilities instead of going through departmental assistants.

Respectfully Submitted,

Karen Howery

Departmental Assistant, Chemistry and Biochemistry

December 28, 2009 – Ford Hall Unpacking Deadline 1/15, 2010

Thank you for your effort in getting the teaching labs moved over to Ford these past few weeks.
Now all that is left is the unpacking, no small task, and setting up for the start of classes on January 25th.
The movers will be back on Friday, January 15th, to pick up the orange crates and their other equipment. It is really important that we need to have all the crates, the cardboard bins on wheels and the wooden carts unpacked and ready for them at that time. There will be a rental charge for this equipment that is not ready at that time plus the additional cost of picking them up at a later date. Costs that would be better spent elsewhere.
The cardboard boxes do not have to be unpacked at that time although I highly recommend that they are.
I appreciate your cooperation completing this move.
Best, John

December 16, 2009 – Final Deadline for Move to Ford 12/23

We are now half way through the relocation of the teaching labs to Ford with the final date for this phase of our move schedule for Wednesday 12/23.
In order to insure that we move everything that you have anticipated moving I am asking that you do a final pass through your labs and tag the items that remain. If possible, place them on a bench top. We will be doing a final sweep on 23rd and move those items to Ford.

Anything left behind after 12/23 will be reassigned/reused within the Science Center, sent to auction, or recycled.

If you have any questions please let me know.

Best, John

November 23, 2009 – Updated Teaching Lab Move Schedule

October 26, 2009 – MEMO: Ford Hall and Renovation Transition Guidelines

To: Science and Engineering Community, Div 3
From: John Robinson, Manager Capital Projects, on behalf of the Ford Hall Operations Committee.

Subject: Ford Hall and Renovation Transition Guidelines
Date: October 26, 2009

(Memo version in Word)

Ford Hall remains an active construction project and will so through the Fall Semester. We will be working on commissioning the building systems, completing the punch list, moving and fitting out the labs. We anticipate turning the building over to the Science Center administration in January 2010, when it will formally become one of the Science Center buildings. Until then, there will be only the most basic support services. In this context, we are not scheduling activities in Ford such as presentation of majors until spring semester when the operations of the building are set up to support these types of activities. In the meantime we ask that you schedule your events in the spaces that you have traditionally used. Thank you for your patience as we work to bring Ford Hall online for the full complement of academic programming.

Use of Ford Hall Until January 2010

To clarify the current conditions, Ford Hall remains an active construction project that will extend through the fall semester. As such, Ford Hall remains under the management of Facilities Management. Facilities Management will be working on commissioning the building systems, completing the punch list, moving and fitting out the labs, installing equipment and AV units, and troubleshooting in general. The move of various facilities and labs will continue throughout the fall semester. We anticipate turning the building over to the Science Center administration in January 2010, when Ford Hall will formally become one of the Science Center buildings.

Until January 2010, there will be only the most basic support services in the building and limited custodial services. Also, there will be construction workers, inspectors and movers though out the building during the fall. As we work to make the building operational, there will be disruptions and disturbances. For this reason, we are restricting building use to Ford Hall faculty members using their offices and research labs, and the students conducting research with the faculty member in those research labs. Ford Hall faculty members and students associated with their research can also use support spaces associated with their intellectual centers. Faculty members can use their offices and associated support spaces for office hours and advising.

What cannot be supported this fall are catalogue numbered courses and classes, social events, presentation of majors and minors, class projects and similar activities not directly in support of Ford Hall faculty members’ use of their offices and research labs. We ask that activities that fall into this category continue to be scheduled in the spaces that have been traditionally used for those purposes (e.g. McConnell Foyer).

Service Requests

Since Ford hall is still an active construction site under the management of Facilities management, all service requests or operational questions should be sent directly to me, John Robinson (jrobinson@smith.edu), copy to Tom Litwin (tlitwin@smith.edu). Service request for all other Science Center building should be submitted through the standard work request process.

Ford Hall Operating Hours

Beginning in mid-January 2010 Ford Hall will operate under the same building hours schedule as the rest of the Science Center. Until then, Ford Hall is a limited use building and with the doors being unlocked from 7am to 5.30pm on weekdays only. Outside these hours, only Science Center faculty, staff, or research students who have received access privileges on their OneCard will be able to enter exterior doors. If you need key or card access to Ford Hall, please see your Departmental Assistant.

Ford Hall Room Scheduling

Beginning in January 2010, there will be a limited number of common Science Center and registrar spaces that will require reservations for use through the College Calendar (R25). Science Center meeting rooms 146, 246 and 346 and The Atrium (Room 100), will be in the Smith Calendar, and require College Calendar scheduling for reserved usage. Pearsall Seasons Room (Room 340) and the Carroll Terrace (Room 341A) will serve as the Ford Hall lounge during class hours, but will require College Calendar scheduling outside class hours (after 4:30 PM). Although these spaces are available to the broader campus, the Science Center administration has refusal status for any activity proposed for these spaces via the College Calendar. Beginning in January 2010, please consult your administrative assistant for College Calendar scheduling of these spaces.

All other academic support spaces fall under the purview of the appropriate academic area (e.g. Picker Engineering Program, Center for Molecular Biology, etc) and are scheduled at the discretion of those academic areas.

Vacated Space in Burton, Sabin-Reed and McConnell

To reiterate the policy stated by President Christ at the Science Center renovation town hall August 31, this is a reminder that all spaces vacated in the Science Center will be closed and locked off until a final renovation and space-use plan is completed.

Any reuse or renovation ideas or needs to be considered by the Renovation Operations Committee can be submitted to Christian Lagier. Items submitted so far have been posted on the Director’s Office web site (www.science.smith.edu/director); click on the link for the Renovation Operations Committee. Any suggestion for use will be considered in the context of the finalized Bond Brothers renovation plan.

Finally, we greatly appreciate your patience and goodwill as we have transitioned, and continue to transition, though our complex project. If you have any comments or suggestions, please do not hesitate to contact me at jrobinson@smith.edu, with a copy to Tom Litwin (tlitwin@smith.edu).

October 12, 2009 – Update to Lab Move Schedule (originally posted below)

The following lab spaces will be moved starting December 7:

  • Biochemistry – Sabin-Reed 313, 314 and 315 to Ford Hall 220
  • Cell Biology – Sabin-Reed 305 to Ford Hall 120 and 121
  • Immunology/Microbiology – Sabin-Reed 401, 402, (warm room and 402A?) to Ford Hall 121 and 122

October 9, 2009 – Administrative Update

* Ford Hall Opening Hours
Ford Hall doors are unlocked from 7am to 5.30pm on weekdays only. Outside these hours, only Science Center faculty, staff, or research students who have received access privileges on their OneCard will be able to enter. This group has access 24/7/365.

* Ford Hall Admin Office
The Admin Office, Ford Hall 255, will open this Monday 10/12. For now, the office will be staffed by Daryl Jett M-F from 8:30 – 1 and Heather McQueen M, W, F from 1 – 4:30. Gina Morrone and myself will be in Ford Hall as needed. When possible, the office will also be open Tuesday and Thursday afternoons. We have a minimum configuration for now, but expect to be close to full coverage within 4 to 6 weeks.

* Ford Hall Access
Today, Ford Hall has working proximity card readers on external doors and teaching labs. On doors with card readers, only use a key in case of emergency (if key is used, an alarm will sound at Public Safety). Over the fall, further card readers will be installed on research labs. Any keys distributed at this time for such spaces, will be recalled once a card reader has been installed.

* Getting Keys
Anybody in the Science Center that needs a key, should see their Departmental Assistant or the Sabin-Reed Stockroom. They have a Key Request Form to fill out. Don’t forget that a key is personal and can only be picked up and used by the person signing on the receipt form. As in the past, students pay refundable deposit of $5 for internal keys and $25 for external keys or ACF access cards. Longer term, we hope to have key distribution out of Ford Hall stockroom also, but for now we have to keep the keys in one place.

* Ford Hall Card Access Privileges
Ford Hall external doors and research labs have proximity card readers installed today. Department Chairs or Program Directors (or faculty members, if giving access to own research lab) can now request that access privileges are given by sending an email request (from Smith GroupWise accounts only) to CATS including the following information:
Name:
Position:
Department:
Smith ID:
Space(s) where access is requested:
End date for these privileges:
Does this person also need a new OneCard: yes/no (new generation OneCards have a picture of the Campus Center on it).

* Event Access To Ford
If an event extraordinarily should require after-hours access to Ford Hall for a wider group, event organizer is asked to submit an online Event Service Request. If approved, Building Services will assure that the building is unlocked and locked as they do in similar situations elsewhere on campus.

* Service Requests
As always, you are welcome to submit service requests to your Departmental Assistant. They will submit the request to Facilities Management Customer Service or forward Ford Hall requests to John Robinson (Ford Hall is not yet fully a ‘Smith’ building, as multiple contractors will still be engaged there for a while). In case of emergency or urgency, you are also welcome to contact Facilities Management Customer Service directly.

* Ford Hall Building Copiers
Ford Hall has a copier available in the engineering administrative office and the Science Center administrative office (FH255).

* Ford Hall Printers
Ford Hall will have at least two shared printers per floor – one in the North wing and one in the South wing. They will all gradually come on-line. For now, the following shared printers are operational:
– 3rd Floor South, on the counter (left end) of the Chem Workup space, Ford 321, Okidata 710
– 2nd Floor North, Ford 243 (Imaging & Computing Center), Okidata 710
– Admin office, Ford 255, HP monochrome printer (iPrint)
– 1st Floor North, Engineering office, Ford 155, Panasonic color printer (iPrint)

* Printer Drivers
CATS are conveniently making all Science Center printer drivers available at: https://www.science.smith.edu/novell/printers/ . This page includes a link for printers marked as iPrint above (approve exception, enter login and password): https://science.smith.edu/ipp

* Ford Hall kitchens
Kitchens on first and third floor are still being equipped with appliances, coffee maker, and dishware. We hope to have the kitchens fully operational within the next couple of weeks.

* Ford Hall Vending Machines
Vending machines will soon be delivered. They will be located in Ford lower level to the right as you come down the central staircase.

October 1, 2009 – Science Center Lab Relocations to Ford Hall

September 24, 2009 – Update on Computer Network in Ford Hall

CATS has only had access to begin the networking configuration for a couple of days, but we are trying hard to get as much done as quickly as possible, so please bear with us. Here’s the plan:

  • Highest priority is to get a first pass on faculty and staff offices. Our goal is to initially connect the first (top) port on EACH network plate in the offices. You can use whichever plate you like (or whichever is not behind furniture) – most offices have two plates. We *hope* to have these ports up and running by Friday evening.
  • We are faced with 2500 network ports in the 4 Telcom closets, so if you connect a computer to the first port and it doesn’t work, have someone send us an email (cats@smith.edu) WITH THE ROOM NUMBER and ideally WITH THE PLATE NUMBER and we’ll get to it as soon as possible.
  • In addition, we hope to have wireless access running in most locations – if not by Friday evening, probably by Monday evening. NOTE: If you have problems with authenticating (login) to the wireless system, please call 4ITS, not us. We have no idea how good the coverage will be in such a complex building, so eventually we will be looking for feedback but for now, what you get is what you get.
  • Next priority is to get a first pass on research labs and instrumentation spaces. Again, we will initially connect the first (top) port on each network plate. With luck, this step may be complete by the middle of next week.
  • Next we’ll go back and begin a second pass, to bring up more ports, especially in research labs/instrumentation spaces. We will NOT have enough network gear to connect every port, so if you require a particular port (besides the first/top port) to be “live” for a computer or piece of equipment, send an email (cats@smith.edu) WITH THE ROOM NUMBER AND THE PLATE NUMBER and we’ll get to it as soon as possible. This could take quite awhile (days, not hours!), so please be patient.
  • We will not get to networking in the teaching spaces until last, probably not until November.
  • If you were on the “client backup” system before the move, you’ll eventually get reconnected but that will take individual work and we won’t get to that for a week or two.

August 27, 2009 – Ford Hall Floor Plan

June 8, 2009 – Chemical Move Information

June 2009 – Ford Hall People, Spaces, and Equipment Info

May 2009 – Ford Hall Occupant Update Meeting

May 2009 – Ford Hall Move Process

The intent is to contract with a moving company to pack and move all items from your offices and labs to Ford Hall, e.g. books, contents on shelves or in book-cases, computers, equipment, glassware, chemicals, file drawers, hanging pictures, etc. We advise, however, faculty and staff to pack and personally move any items that have special value e.g. irreplaceable personal items whether located in office or lab space.

It will not be necessary to pack files or books as the movers will do that and unpack them. The method that they will use is to take the entire contents of say a file drawer and place it in the order that you presently have it in a box, move it to Ford and place it a new file in the same order as in the original file. This same process will be used in moving items within casework and on shelves in the laboratories.

In order to make this work the movers will use a system where every item (box) receives a sticker with a number The number will allow them to identify which room it is moving to and where in that room it is to be placed. In order to facilitate the process and to be sure things end up where you want them everybody involved with move will receive roll of numbered stickers in pairs. The general principle is that you put a sticker on an item to move and then place the matching number sticker at the exact location in Ford Hall where you want the item moved to, e.g.:

  • Put sticker on file drawer in SR and matching file drawer in Ford. Movers will take contents of entire file drawer, put it in tote, move it over, and put it right in new drawer.
  • Same for contents of a book-shelf, drawers with glassware or lab supplies, pictures hanging on a wall, etc.
  • Put a sticker on a piece of equipment in existing location and put the matching number sticker at the exact location on the counter in Ford where you want the item.

If you do not know exactly where an item should go inside a room in Ford, put the sticker in the general area where you want the movers to leave the item, e.g. counter area or room corner.

For things that should not be unpacked, you can also put the Ford number tag on a piece of paper titled e.g. “Leave in this corner” or “Leave on this counter”.
If you have items going from a single room in the Science Center to several different locations in Ford, you might help the movers find the numbers by creating some kind of number overview for them, or, if possible, writing the Ford Hall room number on the little sticker.

If you have special instructions for individual items, put a simple, clear note to the movers directly on the item.

Moves of office contents will happen all at once. Within a one week period, movers will move entire contents of all offices one at a time to Ford Hall. They will start on SR fourth floor and work down (a more detailed plan is forthcoming). Generally, each office will be in the move process for less than a day. Office computers and phone extensions will be connected and live at the Ford location as soon as the office has been moved, i.e. that same day.

Research lab and teaching lab move is more of matrix move as different people are involved with moving e.g. equipment, lab computers, chemicals, etc. It is the intent that the research labs will be moved over a three week period during fall semester. As with offices, movers will start on SR fourth floor and move down.

Everything the movers pack, they are responsible for. If they pack glassware in a box, they are responsible for the glassware making it whole to Ford Hall. If you pack the glassware into a box, they are responsible for the box making it to Ford Hall, but not what happens to the contents along the way.

All moving activity will generally happen Monday through Friday during normal business hours. This means that faculty and staff will be around to answer questions, if necessary, but also that some disruption can be anticipated when movers are taking items out of existing spaces and down elevator to loading dock.

March 2007 – User Group Meeting with Rob Aumer, BCJ

Note that power, data, telephone and A/V have been removed from RFDs drawings and are now on their own independent sheets.

 

February 2007 – Ford Hall Building Plans

Click here for older versions of Ford Hall drawings