All of the details about SURF student eligibility, funding disbursement, the application process, and student participant obligations can be found here.

Friday, November 30, 2018
Preliminary number of Science Center funded allocations distributed to departments
Monday, December 3, 2018
SURF Application Open
Friday, January 25, 2019
Last Day for Departments to ask for more allocations SURF from Science Center funding or return what they do not need
Friday, February 1
Allocations of Science Center funding finalized
Friday, February 8
11:59 pm EST
 
SURF Application Due from students
Monday, February 11
Applications distributed to Departments
Monday, February 18
Departments inform SURF which studenst should be offered slots
Wednesday, February 20
Most students notified of award status
Friday, April 5
Student commitment forms due
~ Monday April 15- Wednesday May 1
 
Summer Housing applications accepted by ResLife
Monday May 27 to
Friday, August 2
Official SURF 2019 program dates
Thursday, September 5,
SURF Abstracts, due

 

What is different in 2019?

  1. The “standard” SURF period (when there will be organized programming) will be the 10 weeks from 5/27/2019 to 8/2/2019. However, Departments/Programs can start individual SURF awards as early as 5/13/2019 and end them as late as 8/30/2019.  Note that there may be housing and dining implications to non-standard SURF periods.Why?  Some faculty like the idea of a standard period that they can plan their summers around, while other want greater flexibility with the timing and length of SURF awards.
  2. In previous years, Administration allocated Center funds for SURF based on “slots” defined as 40 hours per week for 10 weeks. This year, Administration will allocate Center funds based on 400-hour blocks.  This will enable Departments/Programs to customize start/end dates and lengths of fellowships as long as they stay within the total number of allocated hours.

    Example
    :  Department A is allocated 2000 Center-funded hours.  It could give 5 “standard” SURF awards.  It could give 1 480-hour (12 weeks) award, 3 “standard” 400-hour (10 weeks) awards and 1 320-hour (8 weeks) award.  It could give any combination of awards that stay within the earliest start/latest end period and within the 2000 hours.Why?  Some faculty want greater flexibility with the timing and length of SURF awards and we acknowledge that such flexibility does not create any more administrative burden than standard awards
  3. In previous years, Administration continuously reallocated slots among funding sources as individuals accepted or declined awards. This year, Departments/Programs will do that themselves.Why?  This has historically been the longest and most time consuming aspect of administering the SURF program.  It is impossible for us to sustain a system that requires the coordinator’s nearly full-time attention during the same period Administration is working on the following year’s budgets, summer construction/renovation plans and space allocation.
  4. In previous years, we required all students to submit an application that included all information we need to administer the SURF program. This year, we will split that application into an initial application and a commitment form for those who accept an offer.
    1. Departments/Programs can choose whether or not to require initial applications from students they intend to support with departmental, grant, start-up, CFCD, etc. funds. In other words, Departments/Programs can skip the initial application and go straight to the award if they have a specific student they want supported with a specific, non-Center source.
    2. We will continue to require students to submit initial applications if their source of support is unknown or Center funds.
    3. We will require all students accepting an award to complete the commitment form regardless of funding source. However, Departments/Programs are always able to make their own arrangements to pay students over the summer.

Why?  The previous application required students to provide a lot of information we only need if they are accepting an award, so this will reduce the work for students not offered or accepting an award.  Also, some Departments/Programs preselect students for support from specific funding sources and see no value in having those students “apply” for what they are known to be getting.  It also could potentially reduce the number of applications a Department/Program has to sort through.

  1. In previous years, Administration continued to process paperwork to get students on the payroll or paid a stipend on a rolling basis even into June. This year, Administration will stop accepting paperwork April 15.  These gives Departments/Programs 10 days to offer declined awards to another student.  After that, Administration will provide Departments/Programs with a packet of instructions and forms, but they will need to complete and process the forms themselves.Why?  It is impossible for us to sustain a system that requires the coordinator’s nearly full-time attention during the same period Administration is working on the following year’s budgets, summer construction/renovation plans and space allocation.

 

Funding Sources

  • External Grant Funding: For faculty who have their own grant funding for SURF students, please include these funding sources during deprtamnet review of available SURF funding. The SURF Program administrator will help payout funds to applicants as per individual PI’s preference, provided that all necessary information is provide dby April 15. Please note for external grants, there may be some restrictions on the citizenship of award recipients and how they can be paid (hourly vs. lump sum). In cooperation with our Grants Administration office, we’ll help you navigate the process. Contact surf@smith.edu. with questions.
  • CFCD Funding: CFCD funding has been an important source of funding for SURF. Please see section E. Student Research Assistance Grants in the Moneybook for additional information.
    • The application for Summer 2019 will posted soon.
    • If you have any questions about CFCD funding and/or applying, please contact Saari Greylock (sgreylock@smith.edu x3007)

    • Tenure track faculty who are ineligible for other portions of CFCD funding because of the terms of their start-up grant, ARE eligible to apply to this portion of CFCD funding that supports summer research with students.
    • CFCD funds must be paid out to students hourly with the College’s bi-weekly payroll schedule.
    • Please do not decline CFCD funding because we have allocated other SURF funding for your student with first conferring with the SURF Program administrator. We try to maximize all possible funding sources to fund as many students as possible.
  • Other Internal Funding: A list of SURF funding sources internal to Smith can be found below. The number of students supported by each fund depends on how much funding is available in the fund each year. The Directors’ office works directly with departments and programs to maximize awards to as many students as possible from the available funding sources. 

 

Science Center Funds

Schultz Foundation Undergraduate Research Fellowships.

Purpose:  To provide Smith science majors with faculty sponsored research opportunities.

Our alumna Marilyn Schultz Blackwell ’69, whose father, George L. Schultz, ran the family foundation, provided us with a grant in 1992 to create an endowed fund in support of SURF.  We receive income annually to this Smith administered fund that primarily supports SURF stipends and activities as well as some other science student related activities. Note: The Schultz Foundation is no longer in existence as it once was when the fund was created. Not to be confused with the Schultz Family Foundation, created by Starbucks founder, Howard Schultz.

Department Eligibility:  All science departments are eligible. Number of available allocations for each department are distributed in late November and finalized at the end of January.

Criteria/Requirements:  Funding available on a competitive basis to science majors and prospective majors, sponsored by a science faculty member.

Science Center Undergraduate Research Fellowships

Purpose: To support Faculty sponsored student research over the summer.

Department Eligibility: All science departments are eligible. Number of available allocations for each department are distributed in late November and finalized at the end of January.

Criteria/Requirements: Funding available on a competitive basis to science majors and prospective majors, sponsored by a science faculty member.

Biological Sciences

B. Elizabeth Horner Fund Research Fellowships.

Purpose: To encourage field studies and research into the biology of plants or animals within the Department of Biological Sciences or the Program in Environmental Science and Policy.

Department Eligibility: Biological Sciences (undergraduate and graduate students).

Criteria/Requirements: Funding to be used for supervised independent research by Smith College students. Both undergraduate and graduate students are eligible.

Contact: Professor Virginia Hayssen (SR 236, ext. 3856). Applications are reviewed by the Horner Research Fellowship Committee.

Detail: The fund supports supervised independent research by Smith College students focused on field, museum, botanic garden, or captive study of plants or non-human animals that is neither disease-oriented nor predominantly molecular biology. The research should focus on understanding how plants and animals interact with their environments. This focus includes the kinds of projects that Drs. Horner and Burk worked on and published about during their many and productive years at Smith: conservation of plants and animals, animal welfare, animal behavior, plant and animal ecology, plants in the landscape, vertebrate and plant whole organism biology. Students may apply for funds to cover supplies, equipment to support summer research up to 20% of the value of that current year’s fellowship. Money will reimbursed or paid as expenses are incurred and not given as a lump sum. An itemized budget with rationale for each expense must be supplied and approved with the summer fellowship proposal.

Blakeslee Fund in the Biological Sciences.

Purpose: To encourage student/faculty research in the field of genetics.
Department Eligibility: Biological Sciences (undergraduate and graduate students).
Criteria/Requirements: Open to students interested in conducting genetics research with Biological Sciences faculty or research associates. Genetics research is interpreted in its broadest sense and includes developmental and microbial genetics, as well as gene expression.
Contact: Applications are reviewed by the Endowed Funds Committee, Biological Sciences.

Nancy Kay Holmes Fund in the Biological Sciences

Purpose: To provide support for continued research for graduating seniors in the Department of Biological Sciences (must be Bio majors)
Department Eligibility: Biological Sciences (graduating undergraduate students)
Criteria/Requirements: Open to students interested in continuing research with Biology faculty.
Contact: Applications are reviewed by the Endowed Funds Committee, Biological Sciences Department

Margaret A. Walsh Grantham Fund Research Fellowships.

Purpose: To encourage research in field and whole organism biology within the Department of Biological Sciences.
Department Eligibility: Biological Sciences (undergraduate students).
Criteria/Requirements: Funding to be used for independent research by Smith College students in collaboration with Biology Department faculty advisor.
Contact: Applications are reviewed by the Endowed Funds Committee, Biological Sciences.

CHEMISTRY

M.T. & J.P. Schiffer Endowed Fund
Purpose:
Income from this fund will be used in support of student research opportunities for international students pursuing a degree in Chemistry.
Department Eligibility: Chemistry
Criteria/Requirements: Funding to be used for independent research by Smith College international students in collaboration with Chemistry Department faculty advisor.
Contact: Eligible Chemistry applicants reviewed by Chemistry Department chair.

Katherine C. Hauch ’21/Emma Bell Hauch ‘21 Endowed Fund
Purpose: Income from these funds were provided to support the Chemistry Department.
Department Eligibility: Chemistry
Criteria/Requirements: When available in a particular fiscal year, Chemistry provides supplemental SURF funding from these funds, usually partial awards.
Contact: Chemistry applicants reviewed by Chemistry Department chair.

Chemistry Alumnae Gift Fund
Purpose: One time gifts from Alumnae designated to support the Chemistry Department.
Department Eligibility: Chemistry
Criteria/Requirements: When available in a particular fiscal year, Chemistry provides supplemental SURF funding from these funds, usually partial awards.
Contact: Chemistry applicants reviewed by Chemistry Department chair.

Mathematics and Statistics

Ellen Borie Fund
Purpose: Income from this fund was provided to support the Mathematics and Statistics Department.
Department Eligibility: Mathematics and Statistics
Criteria/Requirements: When available in a particular fiscal year, Mathematics and Statistics provides supplemental SURF funding from this fund, often partial awards.
Contact: Mathematics and Statistics applicants reviewed by Chemistry Department chair.

Susan M. Rambo Fund.

Purpose:  Established by Catherine Crook Ritchie, Class of 1931, in memory of Susan M. Rambo ’05. This fund provides support for summer student research in mathematics, with a secondary preference for summer student research in physics.

Department Eligibility: Mathematics (Physics)

Criteria/Requirements: Open to students interested in conducting research with Mathematics faculty.

Environmental Science and Policy

Agnes Shedd Andrea Fund
Purpose: To support student research and internship opportunities within the Environmental Science and Policy field.
Department Eligibility: Environmental Science and Policy
Program Criteria/Requirements: Available to students in the ES&P program to support participation in research and internship opportunities. The application process is different than the standard SURF application. Most funding goes to support participation in the NOAA summer research program. Students applying for Agnes Shedd Andreae funding through the ES&P program, do NOT need to submit a SURF application. Please contact Anne Wibiralske awibiralske@smith.edu x3332, Sabin Reed 114, for an ASA application.

Psychology

Frances Baker Holmes Internship Fund

Purpose:  To provide support for internship opportunities with preference for those within the psychology department.  Fund may also be used to pay expenses associated with students’ internships.
Department Eligibility:  Psychology

Criteria/Requirements:  Open to students interested in conducting research with Psychology faculty, and to students interested in other internships in psychology.

Mary Sweig Wilson Undergraduate Research Fellows

Purpose: This fund was established by a gift from Dr. Mary Sweig Wilson, 1962, for the support of students working on childhood language development first, and second, at the discretion of a faculty committee, on other childhood research. Dr. Wilson visited the students supported by the fund in Summer 2016.

Department Eligibility: Psychology

Criteria/Requirements: Students working with Psychology Faculty in the areas of childhood language development have priority, other childhood research proposals considered. Jill deVilliers administers the application process for PSY.  

 

Questions? Contact Heather McQueen x3950, 413-585-3950, Burton 115, surf@smith.edu.

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