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Summer SURF! Information Page
To fulfill your obligations as a 2014 SURF student, please complete the following by Friday, August 29, 2014:
Failure to meet these deadlines will affect your future applications for Clark Science Center managed funding sources of SURF Program stipends.
Research Abstract Submission
As part of the terms of your Fellowship, it is required that you submit an abstract at the end of the summer with your research results, nominally one page plus picture/diagram(s). The abstracts are collected in a booklet titled Women in Science, published every year, giving an overview of summer research activities at Smith College. This booklet receives a fairly broad distribution to agencies that provide funding for your fellowships, faculty members, prospective students and their families, and college administrators. The 2013 Women in Science publication can be viewed here. Your abstract should follow standard journal format and include an introduction, methods, results, and discussion. The introduction and discussion should be used to indicate that your work was both a technical and scholarly endeavor. Please indicate in your abstract if you have had opportunity to present your research (e.g. to other students, external event or conference), if you have any plans to present your work, or if your work will continue into the 2013-14 academic year as a special studies or honors project. Your abstract should be reviewed by your advisor prior to submission, with the final copy being due by August 29, 2014.
You can find important formatting guidance, including a sample abstract in this Abstract Formatting Guide. Please include a picture or diagram in your abstract. Submit your abstract (along with any photos or diagrams as separate picture files) by email to email@example.com.
YOU WILL ALSO NEED TO SUBMIT YOUR ABSTACT TEXT AS PART OF THE POST SURF SURVEY BELOW.
Smith Post SURF Survey
All SURF participants are required to complete the SURE III survey . Completing this survey should take approximately 15 minutes and offers important feedback for institutions such as Smith College which value SURF-type research opportunities for students. The deadline for completing this component of SURF is August 29, 2014. The survey is here http://retro.grinnell.edu/academic/csla/assessment/sure/student-info. Please remember to choose Smith as your institution.
Awards or Recognition?
Have you received any awards or recognition related to your research or academic work? If so, please email us at firstname.lastname@example.org a short description.
Presented or Published?
Have you presented your work in front of a group or traveled to academic events related to your summer research? Has your work been published? If so, please email us at email@example.com a short description of any such event.
Welcome, SURF students! Every year, SURF participants offer creative suggestions for various events to take place during the summer months and then lend their assistance in organizing them. The program has funding available to support such events. Please email firstname.lastname@example.org to share both your ideas and energy for summer activities. You can also contact us if you want to send out an email to all 160+ SURF participants. Some examples of past years’ events include:
Lab Safety Seminars
If You Get Hurt...!
Unfortunately, accidents do happen. Please be aware of the following protocol in the event of a mishap.
Sigma Xi Grants in Aide of Research Program
Important Details for Summer Students at the Clark Science Center
Program Background, Application, Guidelines
Here are two other pages with information about summer research programs: Smith SURF! Application and Summer Research Opportunities Beyond Smith College.
Timeline for the SURF
February 17 - Application deadline*
March 14 - Announcement of awards (most applicants will hear before Spring Break).
May 9 - Deadline for return of Acceptance Form and Direct Deposit form
Late May/Early June - Scholarship is paid out
Early July -5 College Summer SURF! Event (Lab Crawl)
August 29 - Deadline for submittal of SURE survey. We will update the link to the 2014 survey early in the Summer of 2014.
August 29 - Deadline for submittal of Research Abstract (see below)
*For those students interested in pursuing summer research with Chemistry department faculty, please first complete the brief additional application here by noon (12:00pm EST) on Monday, February 3, 2014. The Chemistry department requires this additional application and uses it to best match students with faculty and opportunities.
The majority of students will receive their research stipends via Direct Deposit set up with Smith College (if needed, download a Direct Deposit Authorization form; it has to be submitted 2 weeks in advance). Otherwise, your stipend payment will be mailed to the address you listed on your application form. In the event that your campus box is no longer active, the check will be mailed to your last known home mailing address.
For non-US citizens or permanent residents, at the time of disbursement, Accounts Payable checks the status of any tax treaties between your country of tax residency and the US and processes the disbursement accordingly. In some cases, the college is required to withhold 14% of your scholarship and remit the withholding to the IRS (Internal Revenue Service). The gross scholarship and withholding is reported on Form 1042-S to you, the IRS and your country of tax residency at the end of the calendar year for filing your US tax return. If you are unsure about tax processing or tax consequences, please consult with a tax advisor knowledgeable about regulation in the US and in your home country.
5-College Summer SURF! Event - The Lab Crawl
During the course of the summer, students enjoy the benefit of our college-rich locale by participating in a lab crawl. This event is jointly organized by the 5 Colleges and provides insight into others’ interests and research. SURF students are strongly encouraged to participate in this worthwhile event. Please let us know if you are interested in helping to organize this.