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Event & Space Policies
Ford Seasons Room Use Policy
Based on recommendation from the Ford Policy Group (Chairs & Directors), Science Planning has adopted the following use policy for the Seasons Room in Ford Hall:
Addition September 1, 2011:
For academic purposes, the Seasons Room can be scheduled after 4:00 PM, for semester-long durations by a single individual. Where another individual or event would like to reserve the Seasons Room for a single event during this period, the request will be negotiated with the individual holding the semester reservation. The semester-long reservation holder will be advised of this condition at the time the reservation is made.
Ford Atrium Use Policy
General guidelines for event use of Ford Atrium:
Ford Hall 146 Use Policy
When making reservations of FH146, preference should be given to Engineering. If somebody outside Engineering requests the room, please put them in 246 or 346 if at all possible. If those rooms are booked, it is ok to reserve FH146 only after checking with Michelle Schaft, Susannah Howe, or Borjana Mikic.
Event Entry to Ford Hall, Sabin-Reed and Burton
Given the instrumentation, materials, and activities in Ford Hall, Sabin-Reed and Burton, doors will not be left in unlocked state outside open hours. Anybody who schedules an event in one of these three buildings outside open hours, and the event involves people that do not have a OneCard, have to find alternative way for participants to gain entry. Propping a door open would cause an alarm at Public Safety and an officer showing up to investigate.
(1) Event organizers can have somebody at the door to open for participants, and/or post e.g. a cell phone number
- Just like regular OneCards, visitors cards are personal and may not be shared.
(4) In special cases where large numbers of e.g. parents or alumnae are invited to Ford, Sabin Reed or Burton (or any card access buildings) the event organizer may request front card-access door to be unlocked (e.g. for Commencement or Reunion Weekends).
Event Entry to McConnell and Bass
If you schedule a space in McConnell, Bass during off hours, you may also submit a resource request in 25Live to have the building unlocked by Building Services staff for the duration of your event. Sur-charges may apply. Contact College Events for details.
By college policy, it is not allowed to serve food in classrooms. However, it does happen that food is served in a separate space and some participants then bring it into a classroom for an event. In such cases, remember the following:
Mostly, there is a class right after the event and nobody will have a chance to clean up the room further. The next class receives the room in the state it was left by the event organizers (and participants).